Capture scope changes in 60 seconds on site — photos, timestamps, cost breakdown, client signature. Send professional variation requests directly from the app. Stop losing money at payment time.
Founder-led setup · 30-day live-job pilot · $299/mo early adopter rate
Sound familiar?
"Just get it done, we'll sort the paperwork later." Three months later, the client has no record of the instruction. Your invoice gets disputed.
Photos buried in your camera roll. Texts lost in a chain of 800 messages. Nothing referenced, nothing linked, nothing the client can approve against.
Every undocumented variation becomes a negotiation when leverage is gone. You did the work. You deserve the money. But you can't prove the instruction.
The system
No complex workflows. No training required. Three steps and the variation is documented before you walk to the next task.
Step 01
Open the app. Add photos, description, cost and time impact. Under 60 seconds. Works offline — syncs when back in range.
Step 02
Generate a professional PDF and send it directly from the app. The client approves or rejects via a secure link — no phone calls needed.
Step 03
Every variation tracked from draft to approved to paid. Your PM sees everything in real time. No chasing. No arguing at final account.
Features
Photo, description, cost breakdown. Captured on site before you walk to the next task. Time-stamped automatically.
Professional variation requests sent directly from the app via email. Client approves or rejects with one click — tracked in your dashboard.
Variation registers and requests that look like they came from a Tier 1 contractor. The kind the client's commercial team processes first.
Supervisors capture on site — no dollar values visible. PMs see everything in the office dashboard. Right information to the right people.
No site Wi-Fi? No problem. Capture offline, sync automatically when you're back in range. Nothing gets lost.
Every variation across every project — approved, submitted, disputed — at a glance. Know exactly where your money stands.
Why this exists
We spent 15 years as project managers on Tier 1 and Tier 2 infrastructure projects across Australia. Our job was processing variation claims from subcontractors — and deciding which ones got paid.
We saw the same thing every week. Skilled tradespeople doing legitimate extra work. Good claims rejected because the paperwork wasn't there. Not because the work wasn't done — because the evidence wasn't documented properly.
"Everyone on site knew it was extra" doesn't hold up in a final account meeting. The head contractor's commercial team knows that. And by the time you're arguing about it, the leverage is gone.
Variation Shield exists because we know exactly what gets approved and what gets thrown in the bin. Every feature is built around the evidence chain a head contractor can't ignore.
Founder-led onboarding
Variation Shield works best when it is tested on live jobs, not clicked through once and forgotten. Early customers get direct setup support so the team can capture real variations from site and see whether the workflow fits.
Pricing
Use Variation Shield on real work for 30 days. We’ll help you set it up, add your first project, and capture live variation notices before they get missed, delayed or disputed.
$299/month early adopter rate, locked for 12 months
Limited places available: $299/month. Standard price will be $499/month.
If it helps, continue at the $299/month early adopter rate. Cancel anytime.
If Variation Shield does not help you capture more than $299 of variation value in the first 30 days, we’ll refund the pilot fee.
Create a limited free account with 1 project and 3 test variations. No credit card required.
Try freeBook a short demo, set up a live-job pilot, and see whether the workflow fits your team.